Notice of Annual General Meeting

Notice is hereby given that the 140th Annual General Meeting of the Members of Rowing New South Wales Incorporated (“RNSW”) will be held at Leichhardt Rowing Club, 62 Glover St, Lilyfield NSW 2040, at 7.00 p.m. on Wednesday 19 September 2018.

The Business of the Meeting will be:

1. To confirm the minutes of the Annual General Meeting for the year ended 30 June 2017;

2. To receive the Annual Report of RNSW for the year ended 30 June 2018 on the activities of the Association during the last preceding financial year;

3. To hold an election for the position of Deputy President and two directors of RNSW as members of the Board for the period from the conclusion of the Annual General Meeting until the conclusion of the 2021 annual General Meeting; and

4. To receive and consider the Association’s financial statements for the year ended 30 June 2018 and the auditor’s report on those statements in accordance with section 44 of the Act.

Election of Office Bearers and other Directors

Under the Constitution of RNSW, the Directors for the period from the conclusion of the 2018 Annual General Meeting until the conclusion of the 2021 Annual General Meeting will be elected at the Annual General Meeting in accordance with the following provisions:

1. The Positions to be filled are:

• Deputy President
• 2 Directors

2. The Current Deputy President and Directors are eligible for re-election.

3. In accordance with clause 32 of the Constitution, nominations of candidates for election as office-bearers and directors of the Association:

     a. Must nominate a Registered Member and specify the office or offices for which the nomination is made;

     b. Must be made in writing, signed for or on behalf of two Constituent Members of the Association and accompanied by the written consent of the candidate (which may be endorsed on the form of the nomination), and

     c. Must be delivered to the Secretary, Margot Harley (CEO) at the office of the Association, at least 14 days before the date fixed for the holding of the annual general meeting at which the election is to take place. 

If no nomination is received to fill a particular vacancy on the Board, the vacant position shall be taken to be casual vacancy and may be filled in accordance with sub-clause 35(2) of the Constitution. 

If only one nomination is received for a particular vacancy to be filled, the person nominated is taken to be elected. 

If more than one nomination is received to fill a particular vacancy or if (in the case of multiple vacancies) the number of nominations received exceeds the number of vacancies to be filled, a ballot must be held. 

Any ballot for the election of office-bearers and other directors is to be conducted at the annual general meeting in such usual and proper manner as is determined by the Board and set out in the By-laws.

4. A pro forma Nomination Form for Members wishing to nominate for any position to be  filled is attached.