Notice of Annual General Meeting 2024

Published Sun 15 Sep 2024

Notice of Annual General Meeting 2024

Notice is hereby given that the 146th Annual General Meeting (AGM) of the Members of Rowing New South Wales Incorporated (RNSW) will be held as follows:

 

Date:     Wednesday, 16 October 2024
Time:    6:30pm
Venue: Leichhardt Rowing Club – 62 Glover St, Lilyfield NSW 2040

Agenda

  1. Welcome and apologies
  2. Minutes of 2023 AGM
  3. President’s report
  4. CEO’s report
  5. Presentation of Financial reports
  6. Elections
  7. Close AGM

Ordinary Business

  • To approve the minutes of the 2023 Annual General Meeting.
  • To receive the RNSW 2024 Annual Report.
  • To receive and consider the Financial Report, Directors’ Report, and Auditor’s Report for the financial year ended 30 June 2024.

The 2024 Annual Report, including the Financial Report, Directors’ Report, and Auditor’s Report, will be available to view prior to the AGM on the RNSW website.

  • To hold an election for the position of three directors of RNSW as members of the Board for the period from the conclusion of the Annual General Meeting until the conclusion of the 2027 Annual General Meeting.

Any other business raised will be discussed at the meeting with the President’s approval.

AGM Attendance, Voting, and Participation

  • Members may attend the AGM in person at the official venue only.
  • Members may observe the AGM via the online link provided.
  • Voting can only be undertaken by a Constituent Member and will only take place in person at the official venue.
  • Where possible, Members may ask questions or make comments online, alongside those in attendance at the official venue.
  • Both physically present and online Members who wish to ask questions or make comments will be placed in a queue to participate at the appropriate time during the AGM, as determined by the President.

A list of the Constituents & Delegates as of 30 June 2024 is available HERE.

Conduct of the AGM

Under the Associations Incorporation Act 2009, the Directors are required to present the Financial Report, Directors’ Report, and Auditor’s Report for the financial year ended 30 June 2024. Members will have the opportunity to ask questions or make comments on the business of the AGM or the management of RNSW.
The Auditor will attend to address questions about the audit, the Auditor’s Report, and the Auditor’s independence. The President will ensure the meeting is conducted in an orderly, courteous, and timely manner in the interests of members.

Appointment of Proxy

A Member entitled to vote at the AGM has the right to appoint a proxy to attend and vote on their behalf. The appointment must be received by the CEO no later than 24 hours before the meeting time.

Proxy nomination forms are available HERE.

Questions from Members in Advance

Members wishing to submit questions in advance of the AGM may do so by emailing ceo@rowingnsw.asn.au. Written questions must be received by Friday, 11 October 2024.

Election of Office Bearers and Directors

Under clause 31A of the RNSW Constitution, the Directors for the period from the conclusion of the 2024 Annual General Meeting until the conclusion of the 2027 Annual General Meeting will be elected in accordance with the following provisions:

  1. Positions to be filled:
    • Deputy President
    • Two Directors
  2. The current Deputy President and Directors are eligible for re-election.
  3. In accordance with clause 32 of the Constitution, nominations of candidates for election as office-bearers and directors must:
    • Nominate a Registered Member and specify the office(s) for which the nomination is made.
    • Be made in writing, signed on behalf of two Constituent Members of the Association, and accompanied by the candidate’s written consent (which may be endorsed on the nomination form).
    • Be delivered to the Secretary, Melissa Ashton-Garard (CEO), at ceo@rowingnsw.asn.au at least 14 days before the AGM.

If no valid nominations are received to fill a particular vacancy, it will be treated as a casual vacancy. If only one valid nomination is received for a vacancy, the nominee will be taken to be elected. If more than one nomination is received, a ballot will be held. Any ballot will be conducted at the AGM as determined by the Board and set out in the By-laws.

The Nomination Form and Director Application Form are available HERE.

Forms must be submitted to ceo@rowingnsw.asn.au before 5:00pm, Monday, 30 September 2024.

Melissa Ashton-Garard
Secretary to the Board
12 September 2024