Notice of Annual General Meeting and Special General Meeting | Wednesday 16 September 2020

Published Tue 25 Aug 2020

 

Notice of Annual General Meeting
Notice is hereby given that the 142nd Annual General Meeting of the Members of Rowing New South Wales Incorporated (“RNSW”) will be held at Leichhardt Rowing Club, 62 Glover St, Lilyfield NSW 2040, at 7.00 p.m. on Wednesday 16 September 2020.

Due to COVID-19 restrictions Rowing NSW requests that only Member Constituent Delgates attend in person.

The Business of the Meeting will be:

1. To confirm the minutes of the Annual General Meeting for the year ended 30 June 2019;

2. To receive the Annual Report of RNSW for the year ended 30 June 2020 on the activities of the Association during the last preceding financial year;

3. To hold an election for the position of President and two directors of RNSW as members of the Board for the period from the conclusion of the Annual General Meeting until the conclusion of the 2021 annual General Meeting; and

4. To receive and consider the Association’s financial statements for the year ended 30 June 2020 and the auditor’s report on those statements in accordance with section 44 of the Act.
 

Election of Office Bearers and other Directors
Under the Constitution of RNSW, the Directors for the period from the conclusion of the 2020 Annual General Meeting until the conclusion of the 2023 Annual General Meeting will be elected at the Annual General Meeting in accordance with the following provisions:

1. The Positions to be filled are:

  • President
  • Two Directors
     

2. The Current President and Directors are eligible for re-election.
 

3. In accordance with clause 32 of the Constitution, nominations of candidates for election as office-bearers and directors of the Association:

     a. Must nominate a Registered Member and specify the office or offices for which the nomination is made;

     b. Must be made in writing, signed for or on behalf of two Constituent Members of the Association and accompanied by the written consent of the candidate (which may be endorsed on the form of the nomination),           and

     c. Must be delivered to the Secretary, Margot Harley (CEO) at the office of the Association, at least 14 days before the date fixed for the holding of the annual general meeting at which the election is to take place.

If no nomination is received to fill a particular vacancy on the Board, the vacant position shall be taken to be casual vacancy and may be filled in accordance with sub-clause 35(2) of the Constitution.

If only one nomination is received for a particular vacancy to be filled, the person nominated is taken to be elected.

If more than one nomination is received to fill a particular vacancy or if (in the case of multiple vacancies) the number of nominations received exceeds the number of vacancies to be filled, a ballot must be held.

Any ballot for the election of office-bearers and other directors is to be conducted at the annual general meeting in such usual and proper manner as is determined by the Board and set out in the By-laws.


4. A pro forma Nomination Form for Members wishing to nominate for any position to be filled is attached.
 

Notice of Special General Meeting

Following the Notice to Constituent Members of 3 July 2020 regarding the Reviewable Decision made by the Board of Rowing New South Wales Incorporated (“RNSW”) on 17 June 2020 with respect to the creation of a new class of the Competing Member category of Registered Members pursuant to clause 12(3)(iii) and clause 14 of the Constitution, Constituent Members holding voting entitlements representing more than 20% of the aggregate voting entitlements of all Constituent Members notified me in writing that they required the Reviewable Decision to be reviewed.

Accordingly, Notice is hereby given that a Special General Meeting of the Members of Rowing New South Wales Incorporated (“RNSW”) will be held at Leichhardt Rowing Club, 62 Glover St, Lilyfield NSW 2040, on Wednesday 16 September 2020 at 8.00pm immediately following the conclusion of the Rowing New South Wales Annual General Meeting.

The Business of the Meeting will be to consider (and if thought fit pass), pursuant to cl43(4) of the RNSW Constitution, the following resolution as an ordinary resolution:

  1. That the Reviewable Decision made by the Board of RNSW to create a new class of the Competing Member category of Registered Members pursuant to clause 12(3)(iii) and clause 14 of the Constitution, as referred to in the attached Notice to Constituent Members of 3 July 2020 be and is hereby rescinded.


Margot Harley
Secretary to the Board
25 August 2020